Conferli Privacy Statement

Obtaining personal data:

If you use the services of Conferli, you provide some personal data to Conferli yourself, or personal data is obtained from you in the context of the agreement. Personal data is understood to mean all data relating to an identified or identifiable natural person.

Categories of personal data

Conferli processes the following categories of personal data:

• Contact and name and address details;
• Email address;
• Financial data;
• Account details, including your user name;
• Other personal data provided by yourself.

Purpose of processing

The purpose of the personal data processed by Conferli is as follows:

• To contact you to inform you about the services you have purchased and their execution;
• To perform its services;
• To improve its service;
• To effect payments;
• To comply with legal obligations;
• To improve the website by analysing visitor behaviour on the website;
• To exchange data with third parties for the purpose of the provision of services.

Basis of processing

The processing of personal data is only possible on the following grounds: (i) legal obligation, (ii) performance of the agreement, (iii) obtained (express) permission from the parties involved, and (iv) legitimate interest. In providing its services, Conferli processes personal data. Conferli only processes data that Conferli deems necessary for (improving) the service and handles the (personal) data it has collected about you and your use of the services with due care. The basis for processing this data is the agreement you have entered into with Conferli. Personal data about you may also be processed if you visit the website www.conferli.com, if you have given permission for this.

Necessity of processing

The processing of your personal data is necessary in order to provide the service. The services that Conferli offers cannot be fully performed without the processing of your personal data. If your explicit permission is required for specific purposes with regard to the personal data, you must give separate permission for this.

Automated decision-making

There is no question of automated decision-making.

Retention Period

The personal data processed by Conferli is stored in accordance with the relevant laws and regulations. If a longer retention period is required by law or regulation, the personal data will be stored longer in accordance with these requirements. All (obtained) personal data is not kept longer than strictly necessary.

Processing by third parties

Conferli only shares personal data with third parties if this is strictly necessary for the execution of an agreement and to comply with relevant laws and regulations. No personal data will be sold. Conferli may be under a legal obligation to share personal data with third parties. If personal data is shared with third parties, processor agreements are concluded for this purpose. The third parties with whom personal data is shared are:

• The Payment Provider, for the execution of an agreement. The categories of personal data processed are financial data.
• The Accountant, for the performance of a contract. The categories of personal data that is processed are contact and name and address details and financial data.
• Software suppliers, for the execution of the agreement. The categories of personal data that is processed are the location data, the email address and contact and name and address data.
• Website administrator, for the purpose of executing the agreement. The categories of personal data that is processed are the location data, the email address and contact and name and address data.
• Freelancers engaged by Conferli for the execution of the agreement. The categories of personal data that is processed are the contact and name and address data, the email address, the financial data, account data and other personal data provided by yourself.
• (Other) users of the website, for the performance of the agreement. The categories of personal data that is processed are the contact and name and address data, the email address, the financial data, and other personal data provided by yourself.

Security of Personal Data

Conferli takes the protection of your personal data seriously and in this respect, taking into account the state of the art, implementation costs, as well as the nature, scope, context and the processing purposes and the probability and seriousness of the risks to the rights and freedoms of individuals that differ, takes appropriate technical and organisational measures to ensure a level of security appropriate to the risk.

Disclaimer website

By using the website, you agree to the disclaimer. Conferli reserves the right to change the content of its website and/or this disclaimer at any time without informing its customers and/or users of the website of this change. The content of the website has been compiled with the greatest possible care, but may nevertheless contain possible inaccuracies or be incomplete. Conferli accepts no liability whatsoever for damage caused by or arising from the use of the website. The use of this website is entirely at the user's own expense and risk. No rights can be derived from the content of the website. All texts on the website are copyrighted and are the property of Conferli insofar as they do not belong to third parties.

Cookie statement

Conferli uses technical and functional cookies to optimise the website. Cookies are small text files that are sent along with the visit to a website to make user experiences more efficient. Conferli may, by law, store cookies on your device if these cookies are strictly necessary to use the website. Your consent is required for other types of cookies. We recommend that you accept cookies in order to make the website more user-friendly. Visitors to the website have a check-in option.

The cookies that Conferli uses are functional cookies: these cookies ensure that the website works properly. Because these cookies do not affect your privacy, no permission needs to be requested and granted. With these cookies, for example, your browser settings are stored so that our website can be viewed optimally, or that the website remains accessible (load-balancing), but also cookies that ensure that no other cookies may be placed (no-follow).

Cookies are also placed on the Conferli website for the purpose of website analytics. We do not keep track of any information about what you do on the internet. Website analytics may be obliged to provide access to this data on the basis of applicable laws and regulations. As a result, Conferli cannot link information to a natural person.

In addition, so-called tracking cookies are used on the Conferli website with your permission. These cookies are used to keep track of which (sub) pages you visit to build a profile of your online behaviour. This profile makes it possible to adjust advertisements so that they are relevant to you as much as possible. The profile is not linked to your name and address or contact details.

If you have any questions about the above, please contact legal@conferli.com.

Use of Social Media

Conferli uses third-party cookies to optimise the website. Some cookies are placed by third-party services that are displayed on the website. ‘Third parties’ means website analytics and Social Media (incl. LinkedIn, Instagram, Twitter). The privacy and cookie policy of the company in question applies to the use of cookies from other companies (third parties). When you click the Social Media button on the website, a Social Media cookie is placed. This allows the Social Media party to recognise your IP address as soon as you share an article from the website. For the cookies of Social Media parties and the data and/or personal data they collect, Conferli refers you to the privacy and cookie statements of these parties.

Browser settings

If you do not want websites to place cookies on your device you use to view the website, you can adjust your browser settings. Before a cookie is placed, you will receive a warning and you must give permission for the cookie. If you do not do so, this may result in the website not working as well as it should. You can adjust the settings of your browser so that your browser rejects all cookies, including the cookies of third parties. You can also delete placed cookies. To do this, you need to adjust the settings of your browser via preferences and then you can adjust the privacy settings.

This Privacy Statement does not apply to third-party websites that are linked to this website by means of links. We cannot guarantee that these third parties will handle your personal data in a reliable or safe way. We recommend that you read the privacy statements of these websites before you use them.

Rights of data subjects

As a data subject, you have the following rights:

• Right of access;
  As a data subject, you have the right to be informed whether or not your personal data is being processed and, if this is the case, to obtain access to the processing thereof.
• Right of rectification;
  You have the right to obtain rectification of and addition to incorrect data.
• Right to deletion of data;
  A data subject must be allowed to obtain deletion of their personal data without unreasonable delay.
• Right to limitation of processing;
  As a data subject, you have the right to limit the processing of your personal data. Please contact Conferli.
• Right to transfer of data;
  A data subject has the right to obtain the personal data concerning them that they have provided to Conferli in a structured, commonly used and machine-readable format, and to also transfer this data to Conferli without being hindered by the controller to whom they were provided.
• Right of objection;
  The data subject has the right to object at any time to the processing of personal data concerning them, including profiling based on those provisions, for reasons related to their specific situation. Conferli shall cease to process the personal data unless there are compelling legitimate grounds for the processing that outweigh the interests, freedoms and rights of the data subject related to the exercise, institution or foundation of legal claims.

Complaint

If you have a complaint about the manner in which Conferli handles your personal data, or if you wish to exercise any of the above rights, please contact us via the website or by email at legal@conferli.com.. In order to be sure that you are indeed the person wishing to exercise a right, Conferli requests that you include a copy of your ID. You can black out your passport photo and MRZ (strip with numbers at the bottom) to protect your privacy. Conferli will respond to your request as soon as possible, but at the latest within 4 weeks. You can also file a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens). This is the competent enforcement authority. To do so, please use the following link: https://autoriteitpersoonsgegevens.nl/nl/contact-met-de-autoriteit-persoonsgegevens/tip-ons.

Modifications to Privacy Statement

Conferli may change the Privacy Statement at any time. The most recent version is published on the website. Therefore, please always keep an eye on the website for the most recent version. If the new Privacy Statement has consequences for the way in which we process already collected data regarding you, we will inform you by email.

This version was last adopted on 11 March 2020.